5 HR Processes You Can Automate Today (Without Hiring an HR Manager)
Share
If you're running a lean team, HR is probably your least favorite hat to wear. It’s essential—but also a time suck. And hiring a full-time HR manager? Not in the budget right now.
The good news? You don’t need one (yet).
Thanks to AI-powered tools and smart automation, you can eliminate hours of admin every week—without compromising on quality, compliance, or employee experience.
Here are 5 high-impact HR processes you can start automating today.
1. Job Posting & Candidate Screening
Instead of manually posting on every job board and reviewing hundreds of CVs, use an ATS (Applicant Tracking System) like Recruitee, Personio, or even a Notion-powered setup.
✅ Auto-publish roles to multiple platforms
✅ Set up filtering questions
✅ Automate screening emails
Bonus tip: Pair this with an AI assistant (like ChatGPT or Paradox) to draft job descriptions or auto-reply to applicants.
2. Onboarding New Hires
Every new hire needs the same 5 things: a welcome message, access to tools, paperwork, policies, and a “who’s who” of the team.
Instead of doing this manually:
- Use Notion or Trello to create a pre-built onboarding board
- Auto-send it with Zapier when someone signs their offer
- Include AI-generated SOPs & internal docs to save hours of writing
3. Leave Requests & Time Off Tracking
Sick days, holidays, parental leave—it’s all important. But tracking it via email or spreadsheets? That’s a recipe for stress.
Use tools like:
- Personio or Timetastic for automated request approvals
- Slack-integrated bots that track time off
- Auto-sync with calendars and payroll
4. Employee Records & Documents
Where’s that one signed NDA? Is this person’s ID still valid?
Answer: you shouldn’t have to know. Let your system do the remembering.
✅ Use one place (like Notion, BambooHR, or Airtable) to store everything
✅ Add automation to request missing docs
✅ Auto-reminders for renewals or probation check-ins
5. Internal Policy Updates
Updating your remote work policy? Need a new GDPR clause?
Let AI do the heavy lifting.
Use AI tools like ChatGPT to draft or update your HR policies. Then use a platform like Notion or Google Docs for easy distribution and e-signatures (via tools like Signeasy or PandaDoc).
You don’t need to run HR like a big corporation to keep things professional and efficient.
You just need the right systems—smart, simple, and built for founders like you.
🎁 Want Help Automating This?
I offer a free 30-minute HR audit to show you where you can save time using automation. No fluff, no sales pitch—just real value.
👉 Book your free audit